Road Accident Fund (RAF): Administrative Assistant Claims Position X3 Posts

Road Accident Fund (RAF) invites unemployed individuals who meet all the necessary criteria to apply for the administrative assistant claims position

Division: Operations

Reference No: 4891

Location: Johannesburg, Gauteng, ZA

Employment Type: Fixed Term Contract

Disability (EE targeted role): No

T.A.S.K Grade: 06

Job Posting Salary: R244,732.00

Purpose of the Job:

The Administrative Assistant is responsible for providing administrative day-to-day support to the Claims department.

Maintain up-to-date written documentation related to the departments business activities.
Ensure compliance to the policies and process standards.
Keep abreast of internal standards and business goals to ensure adherence to sound internal control.
Assist in making follow-ups on outstanding matters.
Ensure all requests are handled and responded to within set timelines.
Assist in ensuring the availability of stationery within the department.
Validate and verify information and documents submitted for accurate capturing and further handling.
Ensure the systems/registers used are kept up to date.
Check for duplicate documents, requests and queries and report on them.
Allocate reference numbers and accurately capture related documents on different systems.
Allocation of matters to responsible team members.
Draft and send out letters to all stakeholders as required.
Arranging meetings on behalf of the department.
Assist with taking and distributing minutes in accordance to set governance standards.
Create and maintain a register to track matters outstanding.
Maintain a follow-up plan on meeting resolutions and matters outstanding.
Ensure confirmation of meetings and management of team diaries.
Schedule appointments with internal and external stakeholders as and when required.