Branch: National Skills Fund
Chief Directorate: Skills Development Implementation
Directorate: Initiation and Evaluation
SALARY : R294 321 per annum (Level 07)
CENTRE : Pretoria
REQUIREMENTS:
An appropriate bachelor’s degree/national diploma (NQF Level 6) in
Administration/Management/Project Management/ Information Technology. A
minimum of one (1) to two (2) years working experience in projects
‘environment and/or office/secretariat/administration function; Candidates that
have experience in secretarial/administration function in large projects,
portfolios of projects and/or programmes in the private or public sector will have
an added advantage. Good knowledge of the Post-School Education and
Training system will also be an added advantage. This is an administrative
position in a core functional area that requires a dynamic individual with proven
administrative and people management capabilities. The candidate must be a
strong communicator with the ability to interact with a wide range of
stakeholders. Further skills requirements relate to technical proficiency,
information management, administrative organizing, problem-solving and
analysis, report writing, minutes writing, marketing and communication,
knowledge management, quality management, budgeting and financial
management, human resource management, change management and
stakeholder engagement and management. The incumbent must be clientorientated, customer-focused, responsive and be able to perform under
pressure and in a team environment. Good computer skills. Candidates must
be willing to travel the country extensively, work irregular hours and be
committed to meeting deadlines within tight timeframes. A valid driver’s license.
DUTIES :
Support the Initiation and Evaluation Directorate in all related committees
within the NSF/DHET and documents maintained effectively and efficiently;
Provide administrative support with regard to the secretariat function; Plan all
the logistical arrangements of committee meetings including venues, travel,
accommodation, meals and S&T claims where necessary; Distribute meeting
minutes and documents to the relevant stakeholders; Collect and collate
information from stakeholders; Prepare and distribute meeting
packs/documents to relevant stakeholders timeously. Provide
administrative/secretarial support and leadership to the
Administrative/secretariat function; administer and liaise with all secretariat
officials within NSF and the Department, Prepare quality committee packs in
advance and update them timeously; Take meeting minutes and distribute to
committee members timeously; Make follow up on issues that came out of the
meetings and as required; Prepare reports, presentations and spreadsheets;
Maintain good filing system, All required documents and information related to
the committees in the portfolio are submitted for knowledge management
purposes; Engage stakeholders on daily basis; receipt, logging and evaluation
of applications for solicited and unsolicited projects; provide administrative
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services during the Request for Proposal (RFP) process for solicited projects;
effectively report on unsolicited applications in the various stages of the project
initiation process; Provide administrative support when managers perform,
manage and report on administrative compliance, technical evaluation and due
diligence on solicited and unsolicited received project applications; provide
administrative support during the review of due diligence/research conducted
on applicants for solicited and unsolicited projects; check the accuracy of the
information received from applicants; Prepare draft Memorandum of
Understanding/Agreement(MoU/MoA) or Service Level Agreements(SLAs) for
service providers; assist to verify alignment of final implementation
plan/business plan of the approved project versus the approved project budget.
Prepare reports and packs for the Committees; Manage and coordinate the
preparation of committees’ meetings. Administer administrative duties to the
Committees- including the taking of meeting minutes; Prepare
submissions/memorandum for Executive Officer (EO), Director General (DG)
and other relevant stakeholders. Assist in administering the initiation change
request related to approving projects through the applicable change request
process. Timely submit reports and make presentations as required. Ensure
that all documentation and information related to projects and programmes
initiation and evaluation are submitted for knowledge management purposes;
Manage and engage with internal/external stakeholders relevant to the
initiation and evaluation of projects; Actively participate in relevant structures
and platforms that are relevant for effective skills development implementation;
Manage staff under his / her supervision; Provide feedback and advice
regarding administrative activities to the Director; Participate as an active
member of the directorate team.
ENQUIRIES : Mr R Kgare Tel No: (012) 312 5442 / Ms N Liwane Tel No: (012) 312 6365 / Mr
D Moyane Tel No: (012) 943 3105
